At this point in time, all companies do recognize the high importance of an HR Software and that it’s necessary to companies of all sizes and industries. Choosing and implementing the right HR software will bring many benefits to your business, that’s why selecting the right HR software for your business is considered as an important business decision. With so many available options in the market, ZenHR will help you choose the best one by following the below tips.
- Create a selection team
Keep in mind that the HR software doesn’t only affect the HR department in your company, it also has a direct impact on the finance, payroll, and IT departments. Thus, we advise you to create a team that involves representatives from the different departments from the very beginning of the selection process. Make sure each team member clearly understands his/her role in this process.
- Identify gaps and weaknesses in your current HR software
Start by holding a brainstorming session with the selection team, focus during this session on what are the current problems and gaps in the HR processes. Ask each of the selection team members to provide their input about what they find ineffective in the current software, then identify what modifications need to be made to the current processes to overcome those problems.
- Create a list of required features
Ask each team member to create a list of key features that they believe are important to the company and their specific department. Ask them to divide the features into “Essential to have” and “Nice to have”, then combine them all into a prioritized list that includes all the important features that you need to look for in the new software.
- Shortlist software providers who meet your requirements
Now you should have 2 -3 potential vendors who provide your full list of features. Research those options carefully and gather as much information about them as possible, such as how long have they been in the business? Who are their current customers? Do they have a dedicated support team? Then study the pricing and timeline of each software, and identify which of them matches your needs and can be implemented within your specified time and budget.
- Conduct product demos
All members of your selection team should attend the demo sessions. Inform the software provider ahead of time about the most important features for you and the order in which you want the features to be demonstrated. Ask your team to write their notes during the session and encourage them to ask as many questions as needed. During this testing process, the most important feature that you should evaluate is the user-friendliness of the system.
- Make a decision
After following the above points, you might have more than one solution that fits your business needs and requirements. If there’s one clear option that best matches your needs, time, and budget then get your approval from the management and choose it. If you have more than one option, we advise you to discuss the pros and cons of each software and choose the one that meets most of your requirements at the best price.
Categories: HR Articles & Tips